FAQs
Below, you’ll find answers to some of the most common questions about working with Live Oak AV. If you don’t see your question here, feel free to reach out—we’re happy to help!
Got Questions? We’ve Got Answers!
Planning an event can be complex, but getting the right AV support doesn’t have to be. Below, you’ll find answers to some of the most common questions about working with Live Oak AV.
If you don’t see your question here, feel free to reach out—we’re happy to help!
General Questions
Live Oak AV provides audio visual solutions for a wide range of events, including corporate conferences, weddings, fundraisers, auctions, and private parties. Whether your event is live, virtual, or hybrid, we’re here to help.
We’re based in Seattle and proudly serve the greater Seattle area, including Bellevue, Tacoma, and surrounding communities. However, our team frequently travels throughout the Pacific Northwest and along the West Coast to support events of all sizes. If your event is outside of Seattle, reach out—we’re happy to discuss how we can bring our expertise to you.
Live Oak AV is a local, family-owned business since 1999. We focus on making AV uncomplicated with clear communication, dependable service, and a commitment to supporting our community.
Not at all. We provide AV solutions for events of all sizes, from small private gatherings to large conferences and fundraisers.
We recommend reaching out as early as possible during the planning process to ensure availability and to allow ample time to design the perfect AV solution for your event.
Technical Support
We always recommend an AV technician onsite. For larger events, we require an experienced technician onsite to manage all AV components, troubleshoot issues, and ensure everything runs smoothly. For smaller events, such as weddings, you can opt for setup and takedown services without a technician present during the event, though we always recommend having one onsite for added peace of mind.
Our team is always ready to support you. Our AV technicians respond quickly to any issues that arise. We plan ahead with backup solutions and extra equipment to minimize disruptions, ensuring your event stays on track.
Yes, we specialize in virtual and hybrid events. Our team can manage live streaming, virtual platforms, and hybrid setups to ensure your event connects seamlessly with in-person and online audiences.
Yes, we can set up and manage AV for multiple breakout sessions, ensuring each space is equipped with the right technology and support.
Partnerships and Venues
Yes, we’ve partnered with some of the finest venues in Seattle, including 4105, Seattle Airport Marriott, Sodo Park, The Foundry, and many more. We’re also happy to work with your chosen venue, even if we haven’t partnered with them before.
Yes! We have extensive experience providing AV for outdoor settings and non-traditional event spaces. Whether your event is in a park, a private residence, or another unconventional location, we’ll design a setup that fits your needs and ensures everything runs smoothly.
We’re happy to collaborate and help you communicate your AV needs to the venue. While some venues require direct coordination with their clients, we can provide guidance and work with you to ensure all technical requirements are met for a seamless event.
Yes, we provide in-house AV services for hotels, convention centers, and event spaces. Visit our [In-House AV page] to learn more.
Pricing and Packages
Every event is unique, and so are our pricing structures. We’ll work with you to create a custom quote based on your specific needs and budget.
We offer both! While we have standard packages for common event needs, we’re happy to create custom AV solutions tailored to your event and budget.
We aim to provide cost-effective solutions without compromising quality. Share your budget with us, and we’ll find the best options to meet your needs.
For most events, we require a 25% deposit due within two weeks of confirming your order or before the event, whichever comes first, with the remaining balance due upon receipt of the invoice after the event. Weddings, Celebrations of Life, memorials, and will-call orders require full payment before the event. Customized payment terms may be provided to long-term clients.
Getting Started
Simply fill out the contact form on our website or give us a call. We’ll discuss your event needs and start designing an AV plan tailored to your vision.
Yes, we offer consultative discovery calls to discuss your event needs and provide recommendations. This helps ensure we design the perfect AV setup for your event.
We’ll need details about your event, including the date and time, venue, expected attendance, and your AV goals. If you’re not sure what you need, don’t worry—we’ll guide you through the process.
Once you book with us, we’ll work closely with you to finalize the details. Our team will coordinate with your venue (if needed), create a custom AV plan, and stay in touch every step of the way leading up to your event.
Need More Help?
If you didn’t find the information you were looking for, don’t worry! Our team is here to assist.