Prep for Your Conference Like a Pro 

When your attendees are paying for a conference, they expect quality. At Live Oak AV, we bring professional equipment that has the capabilities to make conferences more interesting. 

The Time is Now 

Many conferences and required continuing education events have been pushed back due to the uncertainty of 2020 in-person events. However, many of these conferences can’t wait. Online conferences are here to stay and starting the planning process early is important. 

Consider Your Conference Style 

There are two different styles of conferencing and both come with their own benefits.

1. Live Conferencing

Live conferencing means utilizing a web-based meeting platform like Zoom, Webex, Remo, Adobe Connect, and/or Microsoft Teams. 

• Benefits: Interact with attendees in real-time via chat features and allow attendees to ask questions.
• Start Planning: A minimum of two months ahead of your conference date. 
• Considerations: Consider the venue and current social distancing guidelines. Will there be a limited number of attendees in the room? What platform will you be using? Where are we streaming to? 
• Smooth Transitions: For live conferences, we’re in uncharted territory. Moving in-person conferences to the web isn’t easy. Have you ever been in a situation where a PowerPoint wasn’t shared quite as quickly as you would have liked… perhaps switching active speakers led to an unprofessional lull in the presentation… or maybe it’s just a stressful situation altogether? We can help. We handle all media transitions for our clients; and because it’s run through a single source, there is no clunkiness. Your staff can help with polling, answering the chat, and what’s really important for their focus. 

1. Pre-recorded Presentation

Pre-recorded presentation conferencing means hosting on your website in a video library that attendees can view at their own pace. 

• Benefits: Create courses and material for things like continuing education credits that allows attendees to choose the time they access material. 
• Start Planning: A minimum of three months ahead of your launch date. You’ll need to schedule presenters and allow enough time for editing, posting, and more. 
• Considerations: Consider the look and feel of the presentations. Will there be a backdrop? What slide style will you use? Will they all look the same or should each have a different look? Are presenters able to record in person, or will some have to be remote? Consider the space needed to reserve for recording presenters.
• Extra Features: We can do a picture in a picture frame so you can see both the slides and the presenter as well as switch between a close-up speaker view and a full body shot. This allows you to go beyond the built-in laptop camera for extra features and fun for attendees.

Let Us Help 

Book your conference audio visual now to ensure a great experience for your attendees—and a sigh of relief for you.